Right To Work Checks

Right to Work checks are a vital part of the pre-employment process as they allow employers to ensure that their candidates are legally allowed to work within Australia. Candidates are required to provide relevant documents, such as a passport or visa, to prove their eligibility to work permanently or within a time-limit. It is illegal to employ someone, whether they are being paid or working as a volunteer, without checking if they have the right to work in Australia. Failing to do so could result in the employer receiving an infringement notice.

Hopefully we can answer all of your Right to Work check questions below, but if you have any other questions, please feel free to contact us.

Who needs a Right to Work check?

All candidates should have their right to work in Australia checked - employers should not assume a candidate has the right to work just because they have applied for a position.

What is the process for a Right to Work check?

There are up to 3 steps in a Vetting.com Right to Work check:

  1. Collect the candidate's identification documents with live photos
  2. Automatically assess the documents provided and use AI to match these to the photos of the candidate
  3. Allow manual verification for below-threshold AI matches.

It really is that simple!

What documents do I need for a Right to Work check?

The documents required for a Right to Work check depend on the citizenship status of the candidate.

  • For Australian citizens - Performing a Right to Work check on a candidate with permanent right to work in Australia, before they begin their employment with you, will last for the full term of their employment at your company. The documents required for a Right to Work check on an Australian citizen include a passport, birth certificate or citizenship documentation.
  • For non-Australian citizens (including New Zealand citizens) - These candidates may have limited work rights in Australia, and it is important for employers to be aware of these limits. Along with their passport, they will need to provide their visa information. They will also need to have their right to work re-checked when their permission to be in Australia comes to an end (this is based on the expiry date on the document used for the Right to Work check).
Is the Right to Work check included in a Vetting.com Police check?

Yes! Our ACIC police check includes a right to work check, and will automatically verify the candidate's working rights within the police check. If incorrect information is entered within the police check resulting in it returning as flagged, the user can resubmit the application for a reduced cost, which re-checks the right to work with the updated information. This ensures correct information is validated before being sent to the ACIC meaning a much decreased likelihood that candidate errors will affect the outcome.

How do I check a candidate's documents for a Right to Work check?

Vetting.com is built to help and give you peace of mind that the documents provided are true and correct by verifying them automatically. Our system:

  • Checks the documents have not been tampered with, are genuine and belong to the candidate by automatically verifying with official bodies.
  • Verifies that photographs are true of the candidate.
  • Confirms the date of birth is consistent across documents.
  • Checks expiry dates for permission to be in Australia are still valid.
  • Cross-references dates with ID documents and work permits.
  • Reports whether there are any restrictions on type of work the candidate is allowed to do e.g., maximum hours per week.
  • Collects documentation from the candidate to explain any difference in names on their ID e.g., marriage/civil partnership/divorce certificate, deed poll, adoption certificate etc.

Our automatic AI likeness-matching system is successful in over 96% of cases. Less than 4% of cases require the user to manually review the identification photos.

Why should I use Vetting.com for a Right to Work check?
  • Audit trail - our platform adds time, date and personnel stamps which are stored, non-editable and available to be exported, should you need to evidence your audit trial.
  • Automated Process - our platform does all the heavy lifting for you, verifying the documents and likeness photos provided by the candidate. Our automatic AI likeness-matching system is successful in over 96% of cases. This removes a ton of hassle and saves the user valuable time.
  • Support - our platform provides support to help guide candidates through the check, making sure they know how and what to complete.
What do the results of a Right to Work check show?

Within Vetting.com, the user will be able to view the result, which may return clear or show working limitations, and then mark this result as 'clear', 'inconclusive' or 'flagged'.

How long do Right to Work checks take?

Once the result has been marked, you can immediately download a summary report.

Do Australian citizens need a Right to Work check?

Yes. Employers should never assume someone's right to work in Australia. You can check an Australian candidate's right to work using their Australian passport or documents stated above.

Do volunteers need a Right to Work check?

If the work is genuinely voluntary with no payment for services, it is unlikely to require a Right to Work check, though this is subject to the discretion of the employer/overseer and any other checks or qualifications they may require.

For example, many charitable and non-profit organisations require police checks for all volunteers due to the vulnerability of their patrons or because the volunteers will work with children. Our police checks include a Right to Work check, so you can have peace of mind knowing that your applicant's working rights are being verified alongside the ACIC police check.

COMPLETION TIME: IMMEDIATE

COVERAGE: AUSTRALIA

Our platform provides the option of a single or multi check report for all checks that you carry out. All the information you need is available to read and save at the click of a button.

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